The Administrative Assistant supports and contributes to the smooth operation of the Newfoundland & Labrador Federation of Agriculture (NLFA). The position reports directly to the General Manager. If you are seeking to work with a small team, multi-tasking professional who takes great pride in your work and collaboration, apply to be part of the NLFA team!
GENERAL RESPONSIBILITIES
Document Support and Dissemination:
Ensures that working and meeting files are maintained appropriately
Preparation of meeting materials for the President and General Manager as required
Ensures that incoming documents are distributed to the President, General Manger, and staff as required
Distributes documents to other departments, members, government and their agencies, other stakeholders and clients, the media and public as directed by the General Manager
Data entry as required
Stakeholder Engagement:
Coordination of conference calls and other meetings as required, such as Zoom, Microsoft Teams and in-persons
Production of the Annual General Meeting and assist with planning
Prepare agendas, minutes and other documents for distribution (Executive Committee, Board of Directors and Annual General Meeting)
Preparation of Annual General Meeting materials and planning
Assist with meeting outreach and registration, where required
Coordinate travel arrangements, accommodations, meeting space for Executive Members, Board of Directors, Members and/or Staff meetings and conferences as required
Plan and negotiate contracts with suppliers where required
Other:
Liaise with the other NLFA Member offices as required
Responds to routine information requests and direct calls to the appropriate personnel
Manages routine messages for the General Manager
Communicates with other NLFA staff members, Board Members, etc., either in writing or verbally on behalf of the General Manager as required.
Other duties as required by the General Manager, NLFA Staff and/or members of the Board of Directors
Professional Qualifications Required:
A diploma in Office Administration, Business Administration and/or applicable experience.
Strong proficiency in MS Office programs
Able to work independently and meet deadlines
High level of diplomacy and strong communication skills
Excellent time management, organizational, and communications skills
Strong work ethic with a high degree of energy
All applicants must be legally entitled to work in Canada
Travel maybe required – Must have valid driver’s license
Compensation and other details
Job Type: Full-Time
Salary: $42,000 - $48,000 per year
Vacation: 2 weeks annual paid vacation plus paid public holidays
Hours: 37.5 hrs
Benefits: Dental, Drugs, Extended Health Benefits, Hospital and Travel
Location and Environment: Corner Brook, NL
Expected Start Date: As soon as possible
How to Apply:
Send your PDF resume and cover letter to hiring@nlfa.ca. Only those that are selected for an interview will be contacted.